ICONNEL®
Catholic Foundation

LIVE-INS:  $200 - $300/day for a live-in (Labor law defines a live-in as an 8 hour day)*

HOURLY:  $20 - $30/hour.  There is a minimum of 4 hours per shift.  Amongst other factors, the client should consider the distance between the candidate's residence and the client as a criteria for the candidate's willingness to work.  

 

All rates are negotiable directly with the candidate.  

 

*About Live-in Care (24-hour care)

Live-ins work eight (8) hours total per day, while he/she is present 24 hours/day, of which he/she is available for work 14 hours/day.  The live-in home health aide is generally entitled to a minimum of four (4) consecutive hours of sleep, a total of eight (8) hours of sleep, and two (2) hours total of personal time during any twenty-four (24) hour period.  The caregiver is also entitled to a snack or meal after six (6) hours of in-service activity. Room and board is provided by the Client.

 

Agency Fees

Our goal is to focus on the care and understanding towards the person in need.  However, care has costs.  Our intent is to make the process as simple and as easy as possible so that you can focus on care.  Your weekly flat rate cost for our service is as follows:

 

1. $55 for an hourly part time person who works less than 20 hours per week, and 

2. $110 for an hourly person who works more than 20 hours per week, or a live-in.  

3. Optional Extra:  $50/week for payroll outsourcing services (includes tax compliance, tax ID registration, all required insurances)

 

The rates include the pre-screening of any candidate that you hire, scheduling change requests, and a replacement guarantee.  The replacement guarantee allows you to change your hired caregiver at any time.  You will be provided a copy of your hired employees credentials for your records.  

 

In addition, 

1. A live-in may consist of up to two caregivers working on rotating shifts of 5 days and 2 days/week.  The live-in service fee will cover for both caregivers.

2. We reserve the right to cancel service or increase the rate if we find a violation in the employment arrangements for hire between you and your employee caregiver.  This may include and is not limited to the following:

   1. Caregiver works for a lesser wage rate than agreed at the time of hire.

   2. Caregiver works for more than one client.

   3. Caregiver’s job duties are substantially different than what was described.

   4. Caregiver is asked to perform unreasonable duties for other members of the family.

   5. Caregiver wages are not included in our service fees.  The caregiver is your employee.  Therefore, you must pay them directly.

   6. Taxes and other regulatory compliance requirements are not included.  We will be happy to refer you to a payroll processing service provider upon request.

 

Using our services to place a domestic companion or homemaker in your home is not necessarily less expensive, but more of your money will go towards the actual direct cost of care.  See our cost comparison details.

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Federal and NY State also maintains several rules and regulations pertaining to the hiring of domestic workers.

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1. Federal Compliance

   1. 1.  I-9 Verification: https://www.uscis.gov/i-9

      2. Employee Tax withholding certificate: https://www.irs.gov/pub/irs-pdf/fw4.pdf

      3. Federal Labor Law notices on Domestic workers:

         1. Fair Labor Standards Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/whdfs79b.pdf

         2. Domestic Service FAQs https://www.dol.gov/agencies/whd/direct-care/faq#sleep

2. State Compliance

   1. Employer Responsibilities:

      1. Understanding of the NY Shield Act - https://www.governor.ny.gov/news/governor-cuomo-signs-legislation-protecting-new-yorkers-against-data-security-breaches

      2. Understanding of Employer Labor Laws of NY https://www.labor.ny.gov/legal/laws/pdf/domestic-workers/facts-for-employers.pdf

      3. Unemployment:

         1. Household Employer Registration for Unemployment Insurance, withholding and wage reporting - https://www.businessexpress.ny.gov/app/answers/cms/a_id/3036/kw/(NYS100)

      4. Tax withholding and reporting - There are multiple ways that this can be addressed.  Most domestic worker expenses and withholdings are reported on the employer’s personal income tax return, and year end W-2s, federal, state withholding returns must be filed.   Your accountant or ICONNEL can point you to set this up.

      5. Registration of all employees with NY State https://www.nynewhire.com/#/login 

      6. Employee termination - https://labor.ny.gov/formsdocs/wp/LS46.pdf

   2. Notices to provide to each new domestic worker:

      1. Notice and Acknowledgement of Pay Rate and Payday https://labor.ny.gov/formsdocs/wp/LS54.pdf

      2. Labor Rights and Protections for Domestic Workers https://www.labor.ny.gov/formsdocs/factsheets/pdfs/P712.pdf

      3. Facts for Domestic Workers https://labor.ny.gov/legal/laws/pdf/domestic-workers/facts-for-domestic-workers.pdf

      4. Domestic Workers Bill of Rights https://www.labor.ny.gov/legal/laws/pdf/domestic-workers/about-domestic-workers-law.pdf

      5. Domestic Workers Harassment Pamphlet https://dhr.ny.gov/sites/default/files/pdf/domestic-workers.pdf

      6. Domestic Workers Minimum Wage Notice: https://www.labor.ny.gov/formsdocs/factsheets/pdfs/P713.pdf

      7. Covid Notification Rule to Employees: https://content.govdelivery.com/accounts/NYTAX/bulletins/288b1a6 (Form can be downloaded here - https://www.labor.ny.gov/formsdocs/ui/IA12_3.pdf)